2. February Agenda 22.2.23

1)     Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item

2)     Confirm the nature of the interest by explaining the connection between the interest and the agenda item, and

3)     State what action (if any) they will take in relation to the interest when the agenda item is discussed*

*In the case of a DPI or ORI the obligation is to not participate in any discussion or vote and to leave the meeting room, unless the member has a dispensation from the Clerk to the Parish Council.

If the existence and nature of any interest only becomes apparent later in the meeting it must be disclosed immediately. If a DPI or ORI is not already registered, members must notify the Clerk to the Parish Council of the interest within 28 days.

Members are also reminded of the need to declare predetermination on any matter.

If Members are unsure about whether or not they have an interest, or about its nature, they are strongly advised to seek advice from the Clerk prior to the meeting.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To approve the Minutes of the Parish Council Meeting held on Wednesday 18^th January 2023 at the Memorial Hall, Salford Priors.

Planning Matters To Consider :

Planning Applications received after the agenda by the clerk:

Planning Decisions:

a)     22/03672/TREE – Periwinkle Cottages, Jack Thomson Croft, Salford Priors, WR11 8XL.
We have considered your proposal and raise NO OBJECTION to the following arboricultural work:

-T2 and T3 oak – Remove small branches and crown thin by approximately 5% to clear street light. -T4 silver birch – Reduce to previous pruning points.

b)     22/03559/TPO – Hill View, Abbots Salford, Evesham, WR11 8UT.
We have considered your proposal and consent to the following arboricultural work:

-G1, yew x2no. – growing in close proximity, forming a single canopy that has been heavily reduced at various times in the past. Smaller tree situated close to boundary and overhanging neighbouring property – reduce canopies by 0.5-1.0metres and crown thin by 10% (alternative specification agreed with the agent/applicant).

c)      22/02053/OUT Four Acres , Evesham Road, Salford Priors, Warwickshire WR11 8UU

Outline application for the erection of a detached self-build dwelling including elongation of existing private drive and other associated works with all matters reserved except access and layout. Planning Permission Granted subject to conditions.

d)     22/03708/FUL – 52 Dunnington Road Dunnington Salford Priors Warwickshire B49 5NY – On receipt of the amended plans and the case officers comments, Salford Priors Parish Council withdrew the previous objection. Planning Permission is granted subject to conditions.

To note report in agenda pack.

Nothing to report.

a)     To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)     To consider future tasks to be issued to the Lengthsman

c)      To consider the advertisement for Lengthsman

Nothing to report.

To note report from Cllr R Green on the Public Rights of Way within the Parish

a)     Christmas Tree Switch On

b)     Infrastructure & Built Environment:

–        Highways – to note Highways have confirmed the Stage 1 Road Safety Audit commenting that streetlighting will be required through the hours of darkness if there are any vertical features. Streetlighting would be guided by Road Safety Team in Traffic & Road Safety. The scheme also requires technical approval and a Road Safety Audit Stage 2 after detailed design. It meets the requirements the Parish Council were looking for on Station Rd. Clerk has requested the way forward.

–        Public Open Space

–        NDP

–        Playing Field

–        Leisure Trails – to note report (following meeting on 16.2.23)

–        Garden Allotments

–        Coronation Fund – to consider quotes for Commemorative Coin

c)      Planning Committee

a)     To note TOPs report and consider any recommendations.

b)     To note minutes from TOPs Extra Ordinary meeting and consider any recommendations.

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

None

(The Clerk will provide individual copies of correspondence for retention if required).

None

a)     Recruitment

b)     Policy & Procedures for Handling Requests for Information

c)      Risk Management

d)     Retention of Documents & Records Management

e)     Publication Scheme

f)      Asset Register

g)     Data Audit Schedule

a)     Consideration and approval of the payments and transfers listed in Appendix A and to agree 2 Councillor signatories to sign the cheques/BACS remittances for payments.

b)     To consider the quote from Warwickshire County Council for the Footway Lighting Maintenance

c)      To note CIL monies received to date and expiry times

d)     To note the S137 limit for 2023/24 has been announced as £9.93.  This is an increase from the current year which is £8.82

e)     To note draft internal auditor report and consider any recommendations.

f)      To note the bank account balances

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 15^th March 2023 at the Memorial Hall Salford Priors.

To note Christmas Swich On Volunteer Meeting set for Wednesday 1^st March, 7pm at the Memorial Hall, Salford Priors.