AGENDA 16th October 2019

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the Agenda and their nature.

Members to declare any other disclosable interests in items on the Agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session, but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

To receive presentation from John James – Patients Participation Group, Bidford Health Centre.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

To approve the Minutes of the Parish Council Meeting held on Wednesday 18^th September 2019 at the Memorial Hall, Salford Priors.

Planning Matters To Consider :

None at the time of agenda being printed.

Please note all planning matters considered and decisions received are in the Clerk’s Progress Report.

To note report in agenda pack.

Inspections – To receive a report from the Clerk on Playing Field Inspections – in agenda pack

a)     To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)     To consider future tasks to be issued to the Lengthsman – Christmas lights on Memorial Hall

Nothing to report.

To receive report from Cllr Penn on the Public Rights of Way within the Parish

a)     Christmas Tree Switch On – To note Clerk has issued a PO for the Christmas tree and ordered the wooden tree decorations for the children of the 2 parish schools.

b)     Communications – to receive update from Cllr Littleford regarding VE75 and the update of the Introduction to Salford Priors and re-print the book of walks.

c)     Streetlights – meeting not necessary at this time.

d)     CIL – to receive an update (if any) following last meeting

e)     Amenity – to note Clerk has issued a letter to Amenity Contractor offering a 1-year extension, with revised costings to 2021.

f)      To receive report from Cllrs James & Stedman re the asset check and insurance values

g)     To receive report from Cllrs James, Penn & Stedman re Community Emergency Plan.

a)     To consider the re-siting of the bus shelter (removed from School Rd) Decision Required

b)     To consider new members for the following working groups:  Christmas Switch On, Communications, CIL, Staff Appeals, TOPs Management, Memorial Hall Committee & Youth Club Committee following Paula Gordon’s resignation Decision Required

c)     To receive update regarding the website from Cllr Maude.

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

Cllr Green – to consider adopting a Staff Appraisal Policy.

a)     To consider request for a donation to UBUS Decision Required

b)     To consider response to email from a resident regarding streetlighting on Evesham Rd Response Required

c)     To consider response to Stratford District Council garden waste consultation.

d)     To consider applying for funding for free ATM Decision Required

(‘Correspondence to Note’ items are held in a Circulation Folder available to Councillors during Parish Council Meetings. The Clerk will provide individual copies of correspondence for retention if required).

a)     To consider the provision of Parish Council wreath and donation for Royal British Legion Service of Remembrance at St Matthew’s Church on Sunday 10th November 2019.

b)     To consider and approve the second quarterly bank reconciliation, account balances and income and expenditure budgets.

c)     Consideration and approval of the payments and transfers listed in Appendix A

d)    To agree 2 Councillor Signatories to sign the cheques/BACS remittances for payments listed in Appendix A

e)     To note the bank account balances

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 20^th November 2019 at the Memorial Hall Salford Priors.