AGENDA 18th September 2019

To note Cllr Gordon’s resignation with effect from 7^th August.   Residents have been notified of the vacancy and no requests have been received for an election to be held.  This position can now be filled by Co-Option.

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the Agenda and their nature.

Members to declare any other disclosable interests in items on the Agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

To approve the Minutes of the Parish Council Meeting held on Wednesday 17^th July 2019 at the Memorial Hall, Salford Priors.

Planning Matters To Consider:

a)     19/02384/FUL – single storey side and rear extensions to form a new garage, utility and kitchen area.  First floor extension over the new ground floor to create bedrooms and bathrooms, insertion of dormer windows at 52 Dunnington, Alcester.

b)     To consider responding to the Site Allocations Consultation by Stratford District Council

c)     19/02548/TREE – proposed T1, T2, T3, T4, T7 & T8 – ash remove.  T5 – cherry remove.  T6 – acer remove at 1 Church Cottages, Station Rd, Salford Priors, WR11 8UX

d)     To consider response to Alison Willers, Senior Planning Officer, Stratford District Council regarding Variation of Condition 8 of application for 68 dwellings in School Rd, Salford Priors (18/01598/OUT) emailed to Councillors on 9^th September.

e)     19/02518/COUQ – Prior approval notification for the change of use of agricultural building into 2no. dwellings including associated operational development under Class Q(b) at Wood Bevington Farm Barn B, Wood Bevington, Alcester, B49 5LX

Please note all comments on planning matters considered between meetings and decisions received are in the Clerk’s Progress Report. To be noted for information only.

To note report in agenda pack.

Inspections –

a)     To receive a report from the Clerk on Playing Field Inspections – in agenda pack

b)     To consider quotes for lighting up footway by TOPs building

a)     To note Lengthsman’s jobs issued from last Council meeting; details in agenda pack

b)     To consider future tasks to be issued to the Lengthsman

To note recent update in agenda pack.

a)     To receive report from Cllr Penn on the Public Rights of Way within the Parish

b)     To note Cllr Penn has cleared the gateway on AL9 and the blockage on AL16.

c)     To note Clerk has reported to the Public Rights of Way Team that AL4 is blocked

a)     Christmas Tree Switch On – to consider quote received for Christmas tree provision and installation.  To receive report from meeting of 16^th September and consider recommendations.

b)     Communications – Cllr Pattison to arrange a meeting to discuss VE75 & update the Introduction to Salford Priors and re-print the book of walks.  To report back at October meeting.

c)     Streetlights – meeting not necessary at this time

d)     CIL – to receive report from meeting on 12^th August and consider recommendations.

e)     Amenity – to receive report meeting on 19^th August and consider recommendations.

f)      To receive report from Cllrs James & Stedman re the asset check and insurance values

g)     To receive report from Cllrs James, Penn & Stedman re Community Emergency Plan.

a)     To consider the re-siting of the bus shelter (removed from School Rd)

b)     To receive an update from Cllr Maude regarding the website

c)     To consider quote from Amenity Contractor re sub-station works

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

a)     To consider new members for the following working groups:  Christmas Switch On, Communications, CIL, Staff Appeals, TOPs Management, Memorial Hall Committee & Youth Club Committee following Paula Gordon’s resignation

b)     To consider request for a donation to UBUS

c)     To consider response to email from a resident regarding streetlighting on Evesham Rd/School Rd

(‘Correspondence to Note’ items are held in a Circulation Folder available to Councillors during Parish Council Meetings. The Clerk will provide individual copies of correspondence for retention if required).

Letter from BT re advanced notice of payphone removal consultations.

a)     Consideration and approval of the payments and transfers listed in Appendix A

b)    To agree 2 Councillor Signatories to sign the cheques/BACS remittances for payments listed in Appendix A

c)     To note the bank account balances

d)    To note the External Audit Report

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 16^th October 2019 at the Memorial Hall Salford Priors.