December Minutes 18.12.19

Salford Priors Parish Council

Minutes of an Ordinary Meeting of the Parish Council held in The Memorial Hall, Salford Priors on Wednesday 18th December 2019.

Present:  Councillors: Cllr A Green (Chairman), L Maude, K James, D Penn, T Shale, C Hickman

Also in attendance: 0 members of the public.

1.       Apologies accepted for absence:

Cllr Pattison

2.       Register of Interests: Members were reminded of the need to keep their register of interests up to date
3.       Declaration of Interests: Members were asked to disclose any disclosable pecuniary interests in items on the Agenda and their nature.  Councillors with a disclosable pecuniary interest are required to leave the room for the relevant agenda item.

Cllr Penn  – 6b – amendment to planning application

a)    Pecuniary Interests.

Members were asked to declare any other disclosable interests in items on the Agenda and their nature.

b)    Other Disclosable Interests. None.


4.       Open Forum: The Chairman moved that the meeting be adjourned for the Public Open Forum and this was agreed.

a)     Have your say. No under 18s were present.

b)     County Council Member’s Report – Members’ attendance not required at this meeting.

The Chairman closed the open forum and reconvened the meeting at 19:05

5.       Acceptance of Minutes:

The Minutes of the Ordinary Parish Council Meeting held on Wednesday 20thNovember 2019 at The Memorial Hall, Salford Priors were agreed by the Council to be a true record of the meeting and signed by the Chairman.

6.       Planning Matters: Applications Considered:

a)     Members considered the request from CALA Homes re adopting streetlighting on the School Rd development.  Cllr James proposed that the proposal is adopted following the sale of the last house, Cllr Shale seconded with unanimous approval.

b)     19/02570/FUL – amendment has been received removing the front canopy projection on the proposed dwelling, with a simple pitched roof porch in its place.  Plans have been provided to clarify the vehicle manoeuvring within the site as well at 12 School Avenue, Salford Priors, WR11 8XB.  Following consideration by Members Cllr James proposed the Council respond with the following comments “The Parish Council raises an objection to the proposed development in accordance with its comments submitted on 24th November 2019.  It is felt that this is overdevelopment of a restricted space and would have a detrimental impact to the road safety.”  Unanimous approval.  Cllr Penn abstained from commenting. Clerk to submit comments.

7.       Finance:

a)     Members noted the interim internal audit report had taken place. On this occasion no recommendations were made.

b)     The Clerk had issued a financial spreadsheet detailing the current actual and forecast spend for 2019/2020.  The Chairman invited Councillors to analyse each line to agree a year end forecast. Following debate, the full year forecast for 2019/20 was agreed at £58,970.

The Chairman then invited the Council to consider the forecast expenditure for 2020/2021.  The projected expenditure was reviewed and following debate a projected spend of £66,700 was agreed of which £1,700 would be taken from the reserve.

It was proposed by Cllr James, seconded by Cllr. Shale that “the Parish Council set a precept on the Stratford on Avon District Council of £65,000.00 (Sixty-five thousand pounds) for the municipal year 2020/2021”. Agreed Unanimously.  Clerk to submit paperwork to Stratford District Council.

c)     Members noted that the total amount due to be received under the Community Infrastructure Levy for the School Rd development will be approx £277,000 of which £27,663.75 has already been received with a further £41,495.63 being expected in October 2020, approx £69,000 being received in April 2021 and the final payment of approx £138,000 being received in October 2021.  A further £1,316.70 has also been received for the Tothall Farm development. The timeframe for spending CIL monies is within 5 years of receipt.

d)    Members noted that Section 106 monies of £98,575.36 has been allocated as a play facilities contribution.  As £70,000 had already been spent on refurbishing the play equipment last year it was decided to seek a Deed of Variation to make improvements to the skatepark and establish an outdoor gym and trim trail.  The reason for this is to enhance the wellbeing of all residents.

e)     The Council gave consideration and approval of the payments listed in Appendix A.  Clerk advised of 2 further invoices due to be received – the first being a £15 admin fee for Edge IT as the total income received had exceeded the limit of the finance package.  This is due to the CIL payment.  It may be that a further extension to the limit will need to be approved should the S106 monies be paid in before the year end.  The second payment is for the sum of £84 to plant the Memorial Hall garden planters.  Cllr James proposed that the maintenance of these planters be added to the amenity contract with unanimous approval.

f)      Proposed by Cllr Penn, seconded by Cllr Hickman and agreed by all Councillors.

g)     It was agreed that Cllrs James and Green would sign cheques/BACS for payments listed in Appendix A.

The Council noted the account balances reconciled with the Lloyds Bank Current Account statement Number 27 and Deposit Account Statement 49 issued 1st November 2019 :-

Lloyds Current Account:   £ 37,094.61

Lloyds Deposit Account    £ 88,681.31
Total Fund Balance             £125,775.92

8.       Date of Next Meeting:

Council confirmed the date of the next Ordinary Parish Council Meeting on Wednesday 15th January 2020 at 7.00pm in the Memorial Hall, Salford Priors.

9.       Closure of Meeting:  The Chairman closed the meeting at 20.40 hrs


Chairman: ______________________________________________Date:_________________ 


000545 HMRC Clerk & Parish Council NIC 22.15 22.15
BACS Lloyds Bank Bank Charges 8.45 8.45
BACS Cartridge People Brother Laser Printer 255.90 42.65 213.25
BACS Solon Security Key Safe 28.99 4.83 24.16
BACS Mrs D Bowles Clerk’s Salary & Expenses 798.49 798.49
BACS Salford Priors CE Academy TOPs rental Oct-Dec 19 168.75 168.75
BACS LRS Installation Christmas Tree 771.60 128.60 643.00
BACS Jill Staples-Grantham Christmas Expenditure 134.39 134.39
BACS Anker Technology USB Ethernet Adapter 13.98 2.33 11.65
BACS LRS School Rd sub-station works 414.00 69.00 345.00
BACS X2 Connect Telephone kiosk refurbishments 1146.00 191.00 955.00
BACS P Batacanin Playing Field Inspections 10.00 10.00
BACS J Hyde Lengthsman/

Maintenance Works

375.00 375.00
DD CF Corporate Finance Photocopier Rental 42.00 7.00 35.00
DD Nest Clerk’s Pension 95.93 95.93
DD EDF Energy TOPs electricity 75.00 75.00
Total     4360.63 445.41 3915.22


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