December Minutes 18.12.19

Cllr Pattison

Cllr Penn  – 6b – amendment to planning application

a)    Pecuniary Interests.

Members were asked to declare any other disclosable interests in items on the Agenda and their nature.

b)    Other Disclosable Interests. None.

a)     Have your say. No under 18s were present.

b)     County Council Member’s Report – Members’ attendance not required at this meeting.

The Chairman closed the open forum and reconvened the meeting at 19:05

The Minutes of the Ordinary Parish Council Meeting held on Wednesday 20^thNovember 2019 at The Memorial Hall, Salford Priors were agreed by the Council to be a true record of the meeting and signed by the Chairman.

a)     Members considered the request from CALA Homes re adopting streetlighting on the School Rd development.  Cllr James proposed that the proposal is adopted following the sale of the last house, Cllr Shale seconded with unanimous approval.

b)     19/02570/FUL – amendment has been received removing the front canopy projection on the proposed dwelling, with a simple pitched roof porch in its place.  Plans have been provided to clarify the vehicle manoeuvring within the site as well at 12 School Avenue, Salford Priors, WR11 8XB.  Following consideration by Members Cllr James proposed the Council respond with the following comments “The Parish Council raises an objection to the proposed development in accordance with its comments submitted on 24^th November 2019.  It is felt that this is overdevelopment of a restricted space and would have a detrimental impact to the road safety.”  Unanimous approval.  Cllr Penn abstained from commenting. Clerk to submit comments.

a)     Members noted the interim internal audit report had taken place. On this occasion no recommendations were made.

b)     The Clerk had issued a financial spreadsheet detailing the current actual and forecast spend for 2019/2020.  The Chairman invited Councillors to analyse each line to agree a year end forecast. Following debate, the full year forecast for 2019/20 was agreed at £58,970.

The Chairman then invited the Council to consider the forecast expenditure for 2020/2021.  The projected expenditure was reviewed and following debate a projected spend of £66,700 was agreed of which £1,700 would be taken from the reserve.

It was proposed by Cllr James, seconded by Cllr. Shale that “the Parish Council set a precept on the Stratford on Avon District Council of £65,000.00 (Sixty-five thousand pounds) for the municipal year 2020/2021”. Agreed Unanimously.  Clerk to submit paperwork to Stratford District Council.

c)     Members noted that the total amount due to be received under the Community Infrastructure Levy for the School Rd development will be approx £277,000 of which £27,663.75 has already been received with a further £41,495.63 being expected in October 2020, approx £69,000 being received in April 2021 and the final payment of approx £138,000 being received in October 2021.  A further £1,316.70 has also been received for the Tothall Farm development. The timeframe for spending CIL monies is within 5 years of receipt.

d)    Members noted that Section 106 monies of £98,575.36 has been allocated as a play facilities contribution.  As £70,000 had already been spent on refurbishing the play equipment last year it was decided to seek a Deed of Variation to make improvements to the skatepark and establish an outdoor gym and trim trail.  The reason for this is to enhance the wellbeing of all residents.

e)     The Council gave consideration and approval of the payments listed in Appendix A.  Clerk advised of 2 further invoices due to be received – the first being a £15 admin fee for Edge IT as the total income received had exceeded the limit of the finance package.  This is due to the CIL payment.  It may be that a further extension to the limit will need to be approved should the S106 monies be paid in before the year end.  The second payment is for the sum of £84 to plant the Memorial Hall garden planters.  Cllr James proposed that the maintenance of these planters be added to the amenity contract with unanimous approval.

f)      Proposed by Cllr Penn, seconded by Cllr Hickman and agreed by all Councillors.

g)     It was agreed that Cllrs James and Green would sign cheques/BACS for payments listed in Appendix A.

The Council noted the account balances reconciled with the Lloyds Bank Current Account statement Number 27 and Deposit Account Statement 49 issued 1st November 2019 :-

Lloyds Current Account:   £ 37,094.61

Lloyds Deposit Account    £ 88,681.31
Total Fund Balance             £125,775.92

Council confirmed the date of the next Ordinary Parish Council Meeting on Wednesday 15th January 2020 at 7.00pm in the Memorial Hall, Salford Priors.

Maintenance Works