July Agenda 19.7.23

1)     Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item

2)     Confirm the nature of the interest by explaining the connection between the interest and the agenda item, and

3)     State what action (if any) they will take in relation to the interest when the agenda item is discussed*

*In the case of a DPI or ORI the obligation is to not participate in any discussion or vote and to leave the meeting room, unless the member has a dispensation from the Clerk to the Parish Council.

If the existence and nature of any interest only becomes apparent later in the meeting it must be disclosed immediately. If a DPI or ORI is not already registered, members must notify the Clerk to the Parish Council of the interest within 28 days.

Members are also reminded of the need to declare predetermination on any matter.

If Members are unsure about whether or not they have an interest, or about its nature, they are strongly advised to seek advice from the Clerk prior to the meeting.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To approve the Minutes of the Parish Council Meeting held on Wednesday 21^st June 2023 at the Baptist Church Hall, Dunnington.

Planning Matters To Consider :

None at time of printing

Decisions:

a)     23/01403/TREE – arboricultural work: -T1 alder – Reduce from 10metres in height to 7.5metres.

-T2 Prunus – Reduce from 8metres to 6metres. (Consent not required as located outside Conservation Area).
-T3 horse chestnut – Reduce from 11metres to 8metres. (Consent not required as located outside Conservation Area).

-T4 birch – Fell. (Consent not required as located outside Conservation Area).
-T5 birch – Reduce from 12metres to 8metres. (Consent not required as located outside Conservation Area) at The Stable, 29 Garrard Close, Salford Priors, Warwickshire, WR11 8XG. NO OBJECTION

Planning Committee:

Meeting 12^th July to consider:

b)     23/01491/FUL Proposed – Single storey side extension and garage conversion at 29 Ban Brook Road, Salford Priors, Warwickshire, WR11 8XE

c)      23/01696/FUL Proposed – Two storey side extension, single storey rear extension, rear dormer window and new porch at 10 Rushford Cottages , Salford Road, Rushford, Salford Priors Warwickshire

To note:

d)     Application number 22/02022/OUT Land West Of Evesham Road.  Phased Development of 16 self-build and custom house building plot. The Parish Council has been advised that this application will go to the Stratford District Council Planning Committee Meeting on Wednesday 19th July 6:00pm at Elizabeth House Church Street. The planning officer’s recommendation to committee is to GRANT planning permission. Cllr James to attend on behalf of the Parish Council.

To note report in agenda pack.

a)     To note jobs issued from last Council meeting; comment on progress

b)     To consider future tasks to be issued

a)     Infrastructure & Built Environment: meeting on 31^st July – no further updates.

b)     Communications – to note newsletter has now gone to the printers

c)      Project Delivery Group – to note meetings set for August to walk the route

a)     To note satisfactory assurances received regarding the grant application from St Matthews Church to provide hot meals and workshops during the summer holidays. Grant paid.

b)     To note Clerk has contacted Headteachers of Salford Priors Academy and Dunnington First Schools to consider positions of Governor to Perkins Foundation Trust.

To consider extending the current amenity and planter contracts by 1 or 2 years as per contract.

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

a)     Cllr James – C103 Broom Lane Dunnington Crossroads – Road Safety Concerns.

b)     Cllr James – Purchase of Parking Buddies.

c)      Cllr Price – To consider additional dog waste bins

To consider responses to WALC Member Survey

(The Clerk will provide individual copies of correspondence for retention if required).

a)     Email received regarding feedback for TOPs. (emailed 3.7.23)

b)     Letter of thanks from Stratford Lions regarding the defib training (emailed 5.7.23)

c)      Email of objection re 22/02022/OUT (emailed 5.7.23)

a)     Reserves

b)     Terms of Reference for Parish Council Working Groups

c)      To receive confirmation remaining Cllrs have attended the Code of Conduct training.

a)     To consider and approve the first quarterly bank reconciliation, account balances and income and expenditure budgets

b)     Consideration and approval of the payments and transfers listed in Appendix A and to agree 2 Councillor signatories to sign the cheques/BACS remittances for payments.

c)     As there is no scheduled meeting in August, Council to approve that the Clerk will implement the delegated out of meeting Payment Process for all suppliers invoices and staff salaries to be paid in full with the authorisation of the Chairman.

d)     To note DKE Audit Services will undertake the 22-23 audit at a fee of £275 plus mileage

e)     To note the bank account balances

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 20^th September 2023 at the Memorial Hall Salford Priors.