Annual Council Meeting 15th May 2024

1)          Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item

2)          Confirm the nature of the interest by explaining the connection between the interest and the agenda item, and

3)          State what action (if any) they will take in relation to the interest when the agenda item is discussed*

*In the case of a DPI or ORI the obligation is to not participate in any discussion or vote and to leave the meeting room, unless the member has a dispensation from the Clerk to the Parish Council.

If the existence and nature of any interest only becomes apparent later in the meeting it must be disclosed immediately. If a DPI or ORI is not already registered, members must notify the Clerk to the Parish Council of the interest within 28 days.

Members are also reminded of the need to declare predetermination on any matter.

If Members are unsure about whether or not they have an interest, or about its nature, they are strongly advised to seek advice from the Clerk prior to the meeting.

To consider the amalgamation of the Working Groups.

 (2023/24) Serving Appointments in Italics

a)          Rights of Way Inspector (Mr A Green)

b)         Playing Field Inspector (Clerk)

c)          Amenities Supervising Officer (Clerk)

d)         Communications – (Cllrs Stanley, Maude & McClean)

e)          Infrastructure & Built Environment Working Group (Cllrs James, Green, McClean & Price)

f)            Planning Committee – (Cllrs James, R Green, Meakins & Price)

Project Delivery Group  – (Cllrs James, R Green, Mr A Green & Mr J Harvey)

As per Working Groups Terms of Reference there should be a minimum of three Councillors per group. Lead to be appointed to each Group.

Memorial Hall Committee (Cllr Meakins)

TOPs Management Committee (Cllr Maude & James)

Perkin’s Educational Foundation (Dr S Roberts, Mrs K Kavanagh, Mr T Genders & Mr J Hibbard)

a)          Standing Orders

b)         The review of the Financial Regulations has been deferred to the June meeting – new model regulations received.

c)          Scheme of Delegation

Cllr R Green nominated that Cllr Kim James be appointed Chairman of the Council for municipal 2024/2025, which was seconded by Cllr McClean.  There being no other nominations, Cllr Kim James confirmed he was happy to accept and was elected to the position of Chairman unopposed. Cllr James thanked the Members for their vote.

Cllr James signed the Declaration of Acceptance of Office, witnessed by the Clerk to the Parish Council.

Cllr Meakins nominated Cllr Green, with Cllr McClean seconding. Cllr Green confirmed she was happy to accept and was elected to the position of Vice-Chair unopposed.

Cllr Price

Members were reminded that they must act solely in the public interest and should never improperly confer

an advantage or disadvantage on any person or act to gain financial or other material benefits for

themselves, their family, a friend, or close associate.

Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item

Declaration of Interests: DPI – None declared, ORI – None declared, NRI – None declared

Members were also reminded of the need to declare predetermination on any matter.

a)     Rights of Way Inspector: Cllr James proposed that Mr Alan Green should act as Rights of Way Inspector. Members agreed.

b)     Playing Field Inspector: Council agreed that the Clerk should act as Playing Field Inspector.

c)      Amenities Contract Supervising Officer – Council agreed that the Clerk should act as the Amenities Contract Supervising Officer

d)     Communications – Cllrs Stanley, McClean & Maude were appointed to this group.

e)     Infrastructure & Built Environment – Cllrs James, Green, McClean & Price were appointed to this group.

f)      Planning Committee – Cllrs James, Meakins, Green & Price were appointed to this group.

g)     Project Delivery Group – Cllrs James, Green representing the Parish Council, Mr Alan Green & Mr Joe Harvey

h)     Finance Audit Panel – Cllrs James & Price were appointed to the panel with the Clerk.

As per Working Groups Terms of Reference there should be a minimum of three Councillors per working group. Lead to be appointed to each Group.

Memorial Hall Committee – Cllr Meakins was nominated and agreed by Council.

TOPs Management Committee – Cllrs James, Maude & Stanley were nominated and agreed by Council.

Perkin’s Educational Foundation: Council noted that the Councils current representatives on the Perkin’s Educational Foundation are Dr S Roberts, Mrs K Kavanagh, Mr T Genders & Mr J Hibbard

a)     Standing Orders: Members noted the changes regarding procurements and unanimously agreed the acceptance of these regulations.

b)         The review of the Financial Regulations has been deferred to the June meeting – new model regulations received.

c)          Scheme of Delegation – deferred to the June meeting.

The Chairman closed the meeting at 19:15.