Agenda
To all Members of the Council
You are hereby summoned to attend an ordinary meeting of the Salford Priors Parish Council to be held at The Memorial Hall, Salford Priors on Wednesday 13th December 2023 at 7.00pm for the purpose of transacting the following business only.
Donna Bowles
Clerk to the Council Wednesday 6th December
MEETING AGENDA
| 1. | To Receive & Accept Apologies: |
| 2. | Members are reminded of the need to: –
1) Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item 2) Confirm the nature of the interest by explaining the connection between the interest and the agenda item, and 3) State what action (if any) they will take in relation to the interest when the agenda item is discussed*
*In the case of a DPI or ORI the obligation is to not participate in any discussion or vote and to leave the meeting room, unless the member has a dispensation from the Clerk to the Parish Council.
If the existence and nature of any interest only becomes apparent later in the meeting it must be disclosed immediately. If a DPI or ORI is not already registered, members must notify the Clerk to the Parish Council of the interest within 28 days.
Members are also reminded of the need to declare predetermination on any matter.
If Members are unsure about whether or not they have an interest, or about its nature, they are strongly advised to seek advice from the Clerk prior to the meeting.
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| 3. | Open Forum
Chairman to Move: The Meeting & Standing Orders be now adjourned:
a. Open Forum: At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration. Members of the public may not take part in the Parish Council Meeting. There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items. During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.
b. Open forum for the under 18s. c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor) Chairman to Move: To close the adjournment and the suspension of Standing Orders |
| 4. | Minutes:
To approve the Minutes of the Extra Ordinary Parish Council Meeting held on Tuesday 21st November 2023 at the Baptist Church Hall, Dunnington |
| 5. | Planning Matters:
Planning Matters To Consider : a) 23/03195/FUL Proposed – Agricultural building and associated hardstanding at Agricultural Land Adjacent To Old Dunnington Farm Barns, Decisions: b) 23/02332/FUL Removal of existing temporary coverings and leadsheet from the south aisle roof together with wood cored lead rolls, and lead flashings. Laying of new terne coated stainless steel roof to south aisle alongside any other associated works at St Matthews Church, Station Road, Salford Priors. Planning Permission Granted with Conditions. c) 22/02022/OUT Outline planning application (all matters reserved except for access) for the phased development of up to 16 self-build and custom housebuilding plots, formation of new vehicular accesses from Evesham Road and formation of infiltration basin at Land West Of Evesham Road, Salford Priors, WR11 8UR. OUTLINE PERMISSION is GRANTED subject to conditions. |
| 6. | Finance : General
a) Consideration and approval of the payments and transfers listed in Appendix A and to agree 2 Councillor signatories to sign the cheques/BACS remittances for payments. b) To consider setting up a Finance Audit Group c) To consider the Community Grant application. d) To note the bank account balances |
| 7. | General Reserves Policy:
To consider setting a minimum general reserve. |
| 8. | CIL Projects Update |
| 9. | 2023/2024 Budget |
| 10. | Budget Proposal 2024/2025:
a) To consider Cllrs suggestions for short, medium and long term plans b) To consider Salford Priors Parish Council Precept and Budget Proposal for FY 2024/25 |
| 11. | Date of Next Meeting:
To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 17th January 2024 at the Memorial Hall Salford Priors. |
| 12. | Closure of Meeting : |
Minutes
Salford Priors Parish Council
Minutes of an Ordinary Meeting of the Parish Council held
At the Memorial Hall, Salford Priors on Wednesday 13th December 2023.
Present: Councillors: K James (Chairman), R Green, L Maude, J McLean, D Price (left 21:30) & L Stanley.
Donna Bowles, Clerk to the Parish Council
Also in attendance: 2 members of the public.
| 1. | Apologies accepted for absence:
Cllr Meakins – The Chairman reminded Members that all apologies should come via the Clerk. |
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| 2. | Register of Interests: Members were reminded of the need to keep their register of interests up to date
Members were reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate.
Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item
Declaration of Interests: DPI – None declared, ORI – None declared, NRI – None declared
Members were also reminded of the need to declare predetermination on any matter. |
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| 3. | Open Forum: The Chairman moved that the meeting be adjourned for the Public Open Forum and this was agreed.
a) 2 members of public were present: – Gave some background relating to planning application 5a. – Provided information regarding the proposed changes and consultation process of Warwickshire Fire & Rescue Service including a threat of closure or downgrading of Bidford Fire Station. The Chairman made comments that the Parish Council were actively engaged and were in communication with the Cllr Seccombe the Leader of the County Council. b) No under 18s were present. c) County Councillor Daren Pemberton’s Report – Attendance not required d) District Councillor Stanley’s Report – – Cllr Stanley had spoken with Richard Gardener again about the listing for Station House and I have asked if the district council would be open to looking at seeing if Historic England would make it a building of importance. He said they would be open to supporting the parish in this depending on the evidence so the door is open for communications. Cllr James had received information from Planning Aid that it is the responsibility of Stratford District Council to carry this out. He will work with Cllr Stanley to progress this matter. – SDC cabinet has agreed to establish a Stratford-on-Avon climate change fund financed from the climate change reserve included in this year’s approved budget. It is to allow parish councils, community lead groups and charity groups within the District to enhance local climate change agendas. It was confirmed at full council that this should role out at the beginning of 2024. It could be used for items such as solar panels on village halls, electric vehicle parking points etc. – At full council on Monday, Council voted for the growing opportunities plan 2023 to 2025. This is to help develop the Social Inclusion Partnership to meet the government’s levelling up agenda. It is to help ensure that communities are given access to as many opportunities as possible. – Council also voted: o to approve a procedure and appointment of parish/Town council reps who sit within Audit and Standards Committee at the council. o The review of the polling districts and polling places ahead of the next General election. o The staff strategy at the council. o The South Warwickshire Economic Development strategy and action plan.
The Chairman closed the open forum and reconvened the meeting at 19:25
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| 4. | Acceptance of Minutes:
The Extra Ordinary Minutes of the Ordinary Parish Council Meeting held on 21st November 2023 at the Memorial Hall, Salford Priors were agreed by the Council to be a true record of the meeting and signed by the Chairman. |
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| 5. | Planning Matters:
Considered: a) 23/03195/FUL Proposed – Proposed agricultural building and associated hardstanding at Agricultural Land Adjacent to Old Dunnington Farm Barns. Following discussion Clerk to respond with “The application is supported by the Parish Council as it meets the policies set out in the Salford Seven Neighbourhood Plan”. Cllr James to provide details of the policies. Decisions: b) 23/02332/FUL Removal of existing temporary coverings and leadsheet from the south aisle roof together with wood cored lead rolls, and lead flashings. Laying of new terne coated stainless steel roof to south aisle alongside any other associated works at St Matthews Church, Station Road, Salford Priors. Planning Permission Granted with Conditions. c) 22/02022/OUT Outline planning application (all matters reserved except for access) for the phased development of up to 16 self-build and custom housebuilding plots, formation of new vehicular accesses from Evesham Road and formation of infiltration basin at Land West Of Evesham Road, Salford Priors, WR11 8UR. OUTLINE PERMISSION is GRANTED subject to conditions. d) 23/02995/DEM11 – Demolition of redundant office building at Alamo Group Europe Ltd, Station Rd, Salford Priors, WR11 8SW. Prior Approval is Refused and Planning Permission is Required. e) 23/02817/LDP Loft conversion with rear dormer at 1 Arrow Close Salford Priors Warwickshire WR11 8A. THE STRATFORD-ON-AVON DISTRICT COUNCIL hereby certify that on the 18 October 2023 the use/operations/matter described in the First schedule hereto in respect of the land specified in the Second Schedule hereto and edged in bold on the plan attached to this Certificate would have been lawful within the meaning of Section 192 of the Town and Country Planning Act 1990 (as amended), for the following reason(s):- The development hereby permitted shall be carried out only in accordance with the details of development as shown on plan PL001, PL002, PL003, PL004 Rev C, Location Plan dated 18-Oct-2023, Notes 1. The proposed development is considered to comply with Part 1 Classes B and C of Schedule 2 The Town and Country Planning (General Permitted Development) (England) Order 2015 (as amended). |
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| 6. | Finance: General
a) The council gave consideration and approval of the payments listed in Appendix A. It was proposed to accept these by Cllr McClean, seconded by Cllr Stanley and agreed by all Councillors. b) It was agreed that Cllrs Stanley & Price would sign the payments sheet confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, financial regulations and relevant policies have been followed. Cllr James will authorise the payments online. Cllr Price left before the end of the meeting and therefore Cllr Maude signed in his place. c) It was resolved to set up a Finance Audit Group consisting of: Cllrs James, Price & Clerk d) A Community Grant application of £500 has been received for Bidford Juniors FC. Cllrs asked the Clerk to investigate how many players from the Parish are members of Bidford Juniors FC. Once an answer has been received the application will be reconsidered at the January meeting. e) Members noted the bank account balances:
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| 7. | General Reserves Policy:
Cllr James stated that statutory obligations for 24/25 consist of £59,500. Cllr James proposed to set a minimum general revenue reserve for 24/25 of £55,000, seconded by Maude. Unanimous approval by all present.
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| 8. | CIL Projects Update
a) Greenway – The Project Management Group met last week with Carol Ramsden from Birketts LLP. It was agreed at that meeting to pursue the legal agreements. No further work is be carried out on the project until all legal agreements have been agreed and signed by the landowners. b) Station Rd/Evesham Rd Traffic Calming works and installation of new footway – these works are scheduled to take place from April 2024. c) School Rd traffic calming, bus shelter and school layby drop off zone – works will start in January for 6 weeks. These will be traffic light controlled in sections which will cause some disruption. d) The refurbished telephone kiosk is now newly installed in Abbots Salford. The defibrillator will be installed and this project will then be completed. e) Cllr James proposed the adoption of the draft CIL Policy and that the Parish Council impose a 5% administration charge on all CIL projects within the parish. Cllr Green seconded. Unanimous approval by all present. |
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| 9. | 2023/24 Budget:
The Clerk/Chairman had issued a financial spreadsheet detailing the current actual and forecast spend for 2023/2024. The Chairman invited Councillors to analyse each line to agree a year end forecast. Following debate, Cllr James proposed the full year forecast for 2023/24, as at 13th December 2023, is agreed at £82,538. Cllr Stanley seconded. Unanimous approval by all present. |
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| 10. | Budget Proposal 2024/2025:
Cllr James went through the proposals from Members regarding projects for short, medium and long term plans. These will be placed in a document which details whether it: – applies to an NDP Policy and if so which one – is compatible for CIL/Revenue funding – uses ongoing Revenue – is short/medium or long term – has a low/medium or high risk rating – the cost – what the priority is for Salford Priors Parish Council
This report will be completed by the Finance Audit Group with all the information and be brought back to the January meeting.
The Chairman then invited the Council to consider the forecast expenditure for 2024/2025. The projected expenditure was reviewed and following a detailed debate a projected spend of £79,000 was agreed. It was noted by Members that the precept had been reduced from £65,000 to £55,000 for the year 22/23 and maintained at this level for 23/24 with monies taken from reserves to counterbalance the deficit.
The council had offset any increase to the precept for the two previous financial years to mitigate against Covid and the cost-of-living crisis, council general reserves cannot sustain offsetting the precept for 2024/25, council then had to seriously consider each budget service line.
Line by line analysis of the draft budget resulted in projected savings of approximately £10,000.
Cllr James proposed that “the Parish Council set a precept on the Stratford on Avon District Council of £79,000.00 (seventy nine thousand pounds) for the municipal year 2024/2025”. Seconded by Cllr Stanley. Agreed unanimously. Clerk to submit paperwork to Stratford District Council.
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| 11. | Date of Next Meeting:/25, the
Council confirmed the date of the next Ordinary Parish Council Meeting on 17th January 2024 at 7.00pm in the Memorial Hall, Salford Priors. |
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| 12. | Closure of Meeting: The Chairman closed the meeting at 21.45 hrs | ||||||||||||||||||||||||
Chairman: ______________________________________________Date:_________________
APPENDIX A: FINANCE
| PAYMENT | PAYEE | DETAILS | TOTAL | VAT | NET |
| BACS | HMRC | Clerk & PC NIC | 509.09 | 0.00 | 509.09 |
| BACS | Mrs D Bowles | Salary & Expenses | 1633.47 | 1633.47 | |
| BACS | Robert Lunn & Lowth | Allotment Lease | 975.00 | 165.00 | 810.00 |
| BACS | Mrs R Green | Warm Hub | 141.86 | 141.86 | |
| BACS | Mrs R Green | TOPs Event | 58.43 | 58.43 | |
| BACS | Water Plus | Allotment Water | 9.37 | 1.56 | 7.81 |
| BACS | PlayMaintainRepair | 1/4ly inspection | 150.00 | 25.00 | 125.00 |
| BACS | WALC | AGM Conference | 24.00 | 4.00 | 20.00 |
| BACS | EdgeIT | Accountancy Services | 200.20 | 36.20 | 164.00 |
| BACS | Burlinghams Transport | Telephone kiosk delivery | 834.00 | 139.00 | 695.00 |
| BACS | Glo Electrics | Abbots Salford Electricity | 630.00 | 105.00 | 525.00 |
| BACS | Reactive Electrical | Christmas lights – island | 155.99 | 26.00 | 129.99 |
| BACS | Reactive Electrical | Defib repair – Mem Hall | 58.40 | 9.73 | 48.67 |
| BACS | Kim James | Warm Hub | 256.34 | 0.00 | 256.34 |
| BACS | Kim James | Expenses | 11.00 | 0.00 | 11.00 |
| BACS | Jan McClean | Warm Hub Xmas | 50.64 | 0.00 | 50.64 |
| BACS | Stratford DC | Election Expenses | 100.00 | 0.00 | 100.00 |
| BACS | Limebridge RS | Various | 4086.00 | 681.00 | 3405.00 |
| BACS | Tone Improvements | TOPs works | 103.00 | 103.00 | |
| DC | Street Solutions UK | Cones – Dunnington Sch | 54.98 | 9.17 | 45.81 |
| DD | Lloyds | Service Charge | 7.00 | 0.00 | 7.00 |
| DD | NEST | Clerk Pension | 174.10 | 0.00 | 174.10 |
| DD | O2 | Line Rental Charge | 23.57 | 3.93 | 19.64 |
| DD | EDF Energy | TOPs | 223.00 | 223.00 | |
| DD | Yu Energy | Streetlight Energy | 19.18 | 0.91 | 18.27 |
| DD | Yu Energy | Streetlight Energy | 68.76 | 3.27 | 65.49 |
| Total | 10557.38 | 1209.77 | 9347.61 |
