Ordinary Parish Council Meeting 19.10.22

To note resignation of Cllr Holdback. The notice of vacancy has been put in noticeboards and on social media.

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the Agenda and their nature.

Members to declare any other disclosable interests in items on the Agenda and their nature.

 Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To approve the Minutes of the Extra Ordinary Parish Council Meeting held on Wednesday 11^th August 2022 at the Memorial Hall, Salford Priors.

a)     22/01832/FUL – AMENDMENT conversion of agricultural barns to three dwellings along with works and extensions to facilitate conversion, including regrading of access and verge at Three Traditional Barns, Old Dunnington Farm, Alcester, B49 5NU.

b)     22/02899/FUL – proposed single storey extension in lieu of previously approved two storey side extension approved under 20/01683/FUL at 8 Rushford Cottages, Salford Road, Rushford.

Planning Applications received after the agenda by the clerk:

Planning Matters Considered:

c)      22/02053/OUT – Outline application for the erection of a detached self-build dwelling including elongation of existing private drive and other associated works with all matters reserved except access and layout at Four Acres , Evesham Road, Salford Priors, Warwickshire WR11 8UU. No comments were made.

d)     22/02053/OUT – Erection of a detached self-build dwelling including elongation of existing private drive and other associated works at Four Acres , Evesham Road, Salford Priors, Warwickshire WR11 8UU. No comments were made

e)     22/02145/FUL – Barn conversion to detached dwelling property at Brook Farm Abbots Salford Evesham WR11 8UT. Following consideration by email Members did not comment. APPLICATION WITHDRAWN 16.9.22

f)      22/02370/FUL – Erection of external raised platform (Retrospective) at Tea Cosy Cottage 25 Dunnington Alcester B49 5NW. Following consideration by email Members did not comment.

Decisions:

g)     21/00837/FUL – Application to vary 20/00422/COUQ (part implemented), to include new access drive and change of use of part of site at barn Adjacent To, Dunnington Lodge, Dunnington, Alcester B49 5NU. Planning Permission granted with conditions.

To note report in agenda pack.

a)     To note the annual report has been received.

b)     To approve the purchase of extra matting around the multi-goal area and the works to the swings.

c)      To note the roundabout has now been replaced.

d)     To consider quotes for the quarterly and annual play inspections.

a)     To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)     To consider future tasks to be issued to the Lengthsman

a)     To consider new lease received from Warwickshire County Council.

b)     To note Allotments Awards Evening to be re-scheduled following the recent postponement.

To receive report from Cllr R Green on the Public Rights of Way within the Parish.

a)     Christmas Tree Switch On – to consider quote from Western Power received for provision of electric for Christmas tree lights.

b)     Infrastructure & Built Environment: To note the report and consider recommendations.

–        Highways

–        Public Open Space

–        NDP

–        Playing Field

–        Leisure Trails

–        Allotments

–        PROW

c)      Communications

–        To note report and consider recommendations

–        To consider new lead

d)     To consider:

1.     the cancellation of Zoom subscription now the meeting room at the Memorial Hall is fully functional.

2.     the setting up of a Planning Committee and consider approval of standing orders.

a)     To consider future sites for defibrillators

b)     To note report from Community Speed Watch team.

c)      To receive feedback from Members regarding the new 123 Stratford District Council refuse service

d)     To receive update regarding the Warm Hub

e)     To consider quote for remedial works at Evesham Rd/Station Rd Island

f)      To consider quote for remedial works at Piper Homes

g)     To note the AGM TOPs report

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

Cllr A Green –  To consider plans for Warm Places

To pass a resolution to sign up to the Civility & Respect pledge (detailed in all recent WALC Weekly Roundups)

(The Clerk will provide individual copies of correspondence for retention if required).

Thanks received from Sarah Folkes re grant application (emailed 21.7.22)

Response from PCC Seccombe’s office (emailed 24.8.22)

a)     Equality & Diversity

b)     Consider adopting Dignity at Work Policy in line with the Civility & Respect pledge.

To note Clerk’s mid-year review has taken place

a)     To note the External Audit Report

b)     To consider the provision of Parish Council wreath and donation for Royal British Legion regarding Remembrance Day.

c)     To note the payments made listed in Appendix A for September.

d)     Consideration and approval of the payments and transfers listed in Appendix B and to agree 2 Councillor Signatories to sign the cheques/BACS remittances for payments listed in Appendix B

e)     To note DKE Audit Services will undertake the 22-23 audit at a fee of £265 plus mileage.

f)      To consider the ordering of a business debit card to cover the cost of Microsoft 365 and anything that requires payment via card.

g)     To consider opting out of the Smaller Authorities Audit Appointment (SAAA) Central External Auditor Appointment Arrangements. This would require the Parish Council to appoint its own recognised External Auditor at a cost that will be higher than that negotiated buy the SAAA.

h)     To consider and approve the second quarterly bank reconciliation, account balances and income and expenditure budgets.

i)      To note the bank account balances

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 16^th November 2022 at the Memorial Hall Salford Priors.