Ordinary Parish Council Meeting 20.10.21

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the Agenda and their nature.

Members to declare any other disclosable interests in items on the Agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To approve the Minutes of the Parish Council Meeting held on Wednesday 8^th September 2021 at the Memorial Hall, Salford Priors.

Planning Matters To Consider :

Please note all planning matters considered and decisions received are in the Clerk’s Progress Report.

To note report in agenda pack.

a)     To consider quote for playing field restoration works

b)     To consider quote for Portuguese Laurel plants

a)     To note all Lengthsman’s jobs issued from last Council meeting have been completed.

b)     To consider future tasks to be issued to the Lengthsman

a)     To note there are now 3 vacant garden allotment plots.

b)     To consider re-installing access to water trough between plots 16 & 17.

To note report from Cllr R Green on the Public Rights of Way within the Parish

a)     Christmas Tree Switch On – to note trees have now been ordered for the island at the junction of Evesham Rd/School Rd and on the verge outside the church in Dunnington.

b)     Communications – to note September newsletter has now been delivered to the parish.

c)      Streetlights – to note the heritage lanterns in Park Hall Mews have now been installed.

d)     CIL –

Traffic Calming – to note report received.

Avon & Arrow Greenway Project – no further update

Open Space –

e)     Amenity – nothing to report.

f)      NDP –

g)     Queen’s Jubilee – to note report received.

h)     Garden Allotments – a meeting to be called to consider the wording of the lease

a)     To consider appointing a new representative to the Memorial Hall Committee and the TOPs Management Committee.

b)     To consider the way forward with TOPs regarding improvements and quotes received for new lighting. To consider the purchase of a new cooker and hood

c)      To consider commenting on the draft Highway Verge Management policy. (emailed 11.10.21)

d)     To consider quotes for noticeboards

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

a)     To consider application for grant in the sum of £750 for Salford Priors Gardening Club.

b)     To consider response to email received regarding the possible installation of signage indicating the area is covered by active Community Speed Monitoring and quotes received.

c)      To consider response to email regarding hedge on Evesham Rd.

d)     To consider response to consultation on proposed South Warwickshire Council.(emailed 11.10.21)

(The Clerk will provide individual copies of correspondence for retention if required).

a)     To note email received about the number of dogs off leads on the playing field. (emailed 9.9.21)

b)     To note the Street Naming & Numbering Consultation Process Information (emailed 7.10.21)

To note Clerk’s mid-year review has taken place.

a)     To note the External Audit Report

b)     To consider the provision of Parish Council wreath and donation for Royal British Legion regarding Remembrance Day.

c)      To consider and approve the second quarterly bank reconciliation, account balances and income and expenditure budgets.

d)     To consider new signatories on the Bank account.

e)     To consider switching mobile phone contract to a business contract.

f)      Consideration and approval of the payments and transfers listed in Appendix A

g)     To agree 2 Councillor Signatories to sign the cheques/BACS remittances for payments listed in Appendix A

h)     To note the bank account balances

i)      To pass a resolution to exclude the public under Public Bodies (Admission to Meetings) Act 1960, so as to discuss the following confidential matters:

To ratify the decision regarding the scam emails received and to note guidance has been issued regarding this.(emailed 9.9.21)

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 17^th November 2021 at the Memorial Hall Salford Priors.