Parish Council Meeting Agenda 15.7.20

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the Agenda and their nature.

Members to declare any other disclosable interests in items on the Agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.

b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To approve the Minutes of the Parish Council Meeting held on Wednesday 17^th June 2020 via Zoom as per recommendations from NALC.

Planning Matters To Consider :

a)     20/01257/FUL & 20/01258/LBC – extension to dwelling house and replacement of existing garage at 70 Wood Bevington, Alcester, B49 5LX

b)     20/01683/FUL – two storey side extension with demolition of side building and rear outbuilding at 8 Rushford Cottages, Rushford, WR11 8SL

Please note all planning matters considered and decisions received are in the Clerk’s Progress Report.

To note report in agenda pack.

a)     To consider the re-opening of the playground following government guidelines, safety check and risk assessment.

b)     To consider quotes regarding monthly inspections and offer from resident to take this role on.

a)     To note Lengthsman has completed all jobs requested.  Dog bin on Station Rd is in the process of being re-sited to Bomford Way.

b)     To consider future tasks to be issued to the Lengthsman

a)     To note all 3 new half allotment plots have now been leased.

b)     To consider rules to the Ivor Penn Rose Bowl Trophy

To receive report from Cllr Penn on the Public Rights of Way within the Parish

a)     Christmas Tree Switch On – to consider the purchase of a Christmas tree and date for switch on.

b)     Communications – Welcome booklet & book of walks update

c)     Streetlights – quotes are still awaited

d)     CIL & S106 – to note the winning contractor has been advised regarding playground improvements.  Awaiting finalised quotes from Highways regarding traffic control measures.

e)     Amenity – to set date to consider the amenity contract tender

To receive update from Cllr Shale regarding commemoration of VE & VJ Days

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

Cllr Green – agree Councillors to carry out NDP review to take place for the September meeting

a)     Consider a response to NALC’s consultation on the proposed national model member code of conduct.

b)     Consider email re the late Don Penn

c)     Consider email from government digital service re domain issues

d)     To consider request from Village Post Office & Stores for funding following the rejection of the community grant application of £30,000 as it does not comply with the terms and conditions of the grant.

(‘Correspondence to Note’ items are held in a Circulation Folder available to Councillors during Parish Council Meetings. The Clerk will provide individual copies of correspondence for retention if required).

To note thanks from Marie Curie following the £100 donation.

a)     Standing Orders

b)     Financial Regulations

c)     Terms of Reference Parish Council Working Groups

a)     To consider and approve the first quarterly bank reconciliation, account balances and income and expenditure budgets.

b)     As there is not a meeting in August to agree that any regular monthly invoices requiring payment be signed by Chair or Vice-Chair and one other.  These payments to then be retrospectively approved in September.

c)     Consideration and approval of the payments and transfers listed in Appendix A

d)    To agree 2 Councillor Signatories to sign the cheques/BACS remittances for payments listed in Appendix A

e)     To note the bank account balances

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 16^th September 2020 at the Memorial Hall Salford Priors or via Zoom.