Parish Council Agenda 17.2.21




1.       To Receive & Accept Apologies:

To welcome new Co-Opted Councillor Tom Neal

2.       Register of Interests:

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.


Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the Agenda and their nature.


Members to declare any other disclosable interests in items on the Agenda and their nature.

3.       Open Forum


Chairman to Move: The Meeting & Standing Orders be now adjourned:


a. Open Forum:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this Agenda, or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the Agenda may also make representations, answer questions, or give evidence relating to that item.


b. Open forum for the under 18s.

c. To receive the Ward Member’s reports (3 minutes maximum each Ward Councillor)

Chairman to Move: To close the adjournment and the suspension of Standing Orders

4.       Minutes:

To approve the Minutes of the Parish Council Meeting held on Wednesday 20th January 2021 via Zoom.

5.       Planning Matters:

Planning Matters To Consider:

20/03420/FUL – single storey extension to east elevation and re-siting of oil tank at Blacksmiths Cottage, Salford Lodge Farm, Pitchill, WR11 8SN

Please note all planning matters considered and decisions received are in the Clerk’s Progress Report.

6.       Clerk’s Progress Report:

To note report in agenda pack.

7.       Playing Field:

To note repair works still being carried out.

8.       Highways:

a)     To note no jobs have been issued recently

b)     To consider future tasks to be issued to the Lengthsman

9.       Garden Allotments:

a)     To note interest has been shown in a further half plot.

b)     To note PO has been given for the supply of 2 new water troughs.

10.     Rights of Way:

a)     To receive report from Cllr Penn on the Public Rights of Way within the Parish

b)     To note Richard Barnard, PROW Officer is looking into AL213 being blocked by hedge planting at the CALA development.

c)      To note strimming work has been carried out on AL10, along with the clearance of 3 kissing gates.

d)     To note 4 more PROW posts have been re-sited.

11.     Working Groups Update: 

a)     To consider appointing Cllr Neal to appropriate Working Groups

b)     Christmas Tree Switch On – to form new working group at the April meeting

c)      Communications – to receive update on newsletter & parish booklet.

d)     Streetlights – quotes still awaited.

e)     CIL –

  • Priors Crescent Open Space – to receive report following recent meeting
  • To receive traffic calming proposals from Warwickshire County Council Highways
  • TOPS:

§  to note structural report from S Holloway.

§  to note a tree branch has fallen at TOPs.  This has been investigated and the canopy is hanging well over the neighbour’s garden sheds.  The recommendation is that the tree is pollarded well back.  A quote has been received for £750 + VAT.  This is due to the access to the site being very restricted.

f)      S106 – to note update regarding playing field works (in agenda pack)

g)     NDP – to consider response from Working Group to the Gypsy & Traveller and Travelling Showpeople Supplementary Planning Document

h)     Allotments – to note competition has been advised to all plot holders.

12.     Community:


13.     Matters raised by Councillors:

Matters raised by Councillors are considered under this item. Councillors are also invited to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. (At the discretion of the Chairman Councillors may raise items at the meeting if considered necessary and urgent).

Cllr James – South Warwickshire Local Plan Stakeholder Engagement – to discuss notes in agenda pack

14.     Consideration of Correspondence Received: (Yellow Papers)

a)     To consider email from resident regarding traffic calming.

b)     To consider email received from a resident requesting a fence be installed at the play area for picnics

c)      To reconsider the decision regarding the naming of the Memorial Garden following emails from members of the public.

d)     To note NALC communication dated 8.2.2021 and consider preparing for the possible return of face-to-face meetings.

e)     To consider quote from the amenity contractor to finalise the tidying up works at Piper Homes.

15.     Correspondence to Note:

(‘Correspondence to Note’ items are held in a Circulation Folder available to Councillors during Parish Council Meetings. The Clerk will provide individual copies of correspondence for retention if required).


16.     Policy Reviews:

a)     Recruitment Policy

b)     Risk Management Policy

c)      Handling Requests for Information

d)     Members noted that the data audit schedule has been reviewed by the Clerk.

Policy for approval:

e)     Retention of Documents & Records Management Policy

17.     Finance: General (Pink Papers)

a)     To note the S137 limit for 2021/22 has been announced as £8.41.  This is an increase from the current year which is £8.32

b)     To consider the replacement of the mobile phone issued to the Clerk.

c)     To note a total of £17,573.21 has been received via grants for the TOPs building following a further £6,239.21 being received. To date a total of £3,034.57 has been spent.

d)     Consideration and approval of the payments and transfers listed in Appendix A

e)     To agree 2 Councillor Signatories to sign the cheques/BACS remittances for payments listed in Appendix A

f)      To note the bank account balances

18.     Date of Next Meeting:

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Wednesday 17th March 2021 via Zoom.

19.     Closure of Meeting :

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