Agenda
To all Members of the Council
You are hereby summoned to attend the One Hundredth and Twenty-nineth Annual Meeting of the Salford Priors Parish Council immediately followed by an Ordinary Meeting on Wednesday 21st May at 7.00pm for the purpose of transacting the following business only.
Donna Bowles
Clerk to the Council Wednesday 14th May
MEETING AGENDA
| 1. | Election of Chairman |
| 2. | Chairman’s Declaration of Acceptance of Office |
| 3. | Election of Vice-Chairman |
| 4. | Apologies for Absence |
| 5. | Members are reminded of the need to: –
1) Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item 2) Confirm the nature of the interest by explaining the connection between the interest and the agenda item, and 3) State what action (if any) they will take in relation to the interest when the agenda item is discussed*
*In the case of a DPI or ORI the obligation is to not participate in any discussion or vote and to leave the meeting room, unless the member has a dispensation from the Clerk to the Parish Council.
If the existence and nature of any interest only becomes apparent later in the meeting it must be disclosed immediately. If a DPI or ORI is not already registered, members must notify the Clerk to the Parish Council of the interest within 28 days.
Members are also reminded of the need to declare predetermination on any matter.
If Members are unsure about whether or not they have an interest, or about its nature, they are strongly advised to seek advice from the Clerk prior to the meeting. |
| 6. | Appointments to Working Groups/Committees
To consider the amalgamation of the Working Groups. (2024/25) Serving Appointments in Italics a) Rights of Way Inspector (Mr A Green) b) Amenities Contracts Supervising Officer (Clerk) c) Communications – (Cllrs Stanley, Maude & McClean) d) Infrastructure & Built Environment Working Group (Cllrs James, Green, McClean & Price) e) Planning Committee – (Cllrs James, R Green, Meakins & Price) Project Delivery Group – (Cllrs James, R Green, Mr A Green & Mr Daryl Bailey) f) Finance Audit Panel – (RFO, Chairman & Cllr. Price) g) Staffing Committee. Chairman plus 2 Councillors (Re-establish) h) Grants Award Advisory Allocation Panel (New Panel) As per Working Groups Terms of Reference there should be a minimum of three Councillors per group. Lead to be appointed to each Group. |
| 7. | Appointments to Outside Bodies:
a) Memorial Hall Committee (Cllr Meakins) b) TOPs Management Committee (Cllr Maude & James) c) Perkin’s Educational Foundation (Dr S Roberts, Mrs K Kavanagh, Mrs H Genders & Mr J Hibbard) – To consider the re-appointment of Dr Stephen Roberts as Governor to the Perkins Educational Foundation. |
| 8. | Review of Council’s Regulatory Documents:
a) Standing Orders b) Financial Regulations c) Scheme of Delegation d) Working Group Terms of Reference e) To consider the adoption of a Co-Option Policy |
| 9. | Co-Option:
a) To consider filling the 2 vacancies via Co-Option. |
| 10. | Closure of the Annual Meeting |
Minutes
Salford Priors Parish Council
Minutes of the One Hundredth and Thirtieth Annual Meeting of Salford Priors Parish Council held at The Memorial Hall, Salford Priors on Wednesday 21st May 2025.
Present: Councillors: K James, R Green, L Maude, J McClean, J Meakins & D Price
Donna Bowles, Clerk to the Parish Council
Also in attendance: 2 members of the public.
| 1. | Election of Chairman:
Cllr Maude nominated that Cllr Kim James be appointed Chairman of the Council for municipal 2025/2026, which was seconded by Cllr Green. There being no other nominations, Cllr Kim James confirmed he was happy to accept and was elected to the position of Chairman unopposed. Cllr James thanked the Members for their vote. |
| 2. | Chairman’s Declaration of Acceptance of Office:
Cllr James signed the Declaration of Acceptance of Office, witnessed by the Clerk to the Parish Council. |
| 3. | Election of Vice-Chairman:
Cllr Meakins nominated Cllr Green, with Cllr McClean seconding. Cllr Green confirmed she was happy to accept and was elected to the position of Vice-Chair unopposed. |
| 4. | Apologies for Absence:
Cllr Stanley |
| 5. | Register of Interests: Members were reminded of the need to keep their register of interests up to date
Members were reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate.
Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item
Declaration of Interests: DPI – None declared, ORI – None declared, NRI – None declared
Members were also reminded of the need to declare predetermination on any matter. |
| 6. | Appointments to Working Groups:
Given the two current vacancies on the Parish Council, it was agreed that each Working Group would operate with one vacancy. This approach will allow flexibility to accommodate any newly co-opted members a) Rights of Way Inspector: Cllr James proposed that Mr Alan Green should act as Rights of Way Inspector. Members agreed. b) Amenities Contract Supervising Officer – Council agreed that the Clerk should act as the Amenities Contract Supervising Officer c) Communications Working Group –Cllrs Stanley, McClean & Maude were appointed to this group with one vacancy. d) Infrastructure & Built Environment – Cllrs James, Green, McClean & Price were appointed to this group with one vacancy. e) Planning Committee – Cllrs James, Meakins, Green & Price were appointed to this group with one vacancy. f) Project Delivery Group – Cllrs James & Green representing the Parish Council, Mr Alan Green & Mr Daryl Bailey. g) Finance Audit Panel – Cllrs James & Price were appointed to the panel with the Clerk. h) Staffing Committee – Cllrs James, Maude & Green were appointed to this Committee. i) Grants Award Advisory Allocation Panel – Cllrs Green & McClean with one vacancy. Cllr James will stand on this panel until the vacancy is filled. It was resolved to accept the draft Appointment Panel statement. As per Working Groups Terms of Reference there should be a minimum of three Councillors per working group. Lead to be appointed to each Group. |
| 7. | Appointments to Outside Bodies:
Memorial Hall Committee – Cllr Meakins was nominated and agreed by Council. TOPs Management Committee – Cllrs James, Maude & Stanley were nominated and agreed by Council. Perkin’s Educational Foundation: Council noted that the Council’s current representatives on the Perkin’s Educational Foundation are Dr S Roberts, Mrs K Kavanagh, Mrs H Genders & Mr J Hibbard. Members approved unanimously the re-appointment of Dr Stephen Roberts as Governor, following his agreement to serve an additional three-year term. |
| 8. | Approval of Council’s Regulatory Documents:
a) Standing Orders: Members noted the changes and unanimously agreed the acceptance of these regulations. b) Financial Regulations: Members noted the changes and unanimously agreed the acceptance of these regulations. c) Scheme of Delegation – this was reviewed and agreed d) Working Groups Terms of Reference – these were reviewed and agreed. n) Co-Option Policy – Cllr James proposed the adoption of a Co-Option Policy, Cllr Price seconded. Unanimous approval. |
| 9. | Co-Option:
Cllr James proposed the Council adopt the co-option process to fill the two vacancies. Cllr Price seconded. Unanimous approval. A letter of interest has already been received by the Clerk; an application form will be sent to the person interested. Deadline for receipt of applications – 5th June. |
| 10. | Closure of Annual Meeting:
The Chairman closed the meeting at 19:25. |
Chairman: ______________________________________________Date:_________________
