Agenda
To all Members of the Council
You are hereby summoned to the One Hundredth and Thirty-First Annual Meeting of the Salford Priors Parish Council immediately followed by an Ordinary Meeting on Wednesday 20th May at 7.00pm for the purpose of transacting the following business only.
Donna Bowles
Clerk to the Council 13th May 2026
MEETING AGENDA
| 1. | Election of Chairman |
| 2. | Chairman’s Declaration of Acceptance of Office |
| 3. | Election of Vice-Chairman |
| 4. | To Receive & Consider Apologies: |
| 5. | Members are reminded of the need to: –
1) Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item 2) Confirm the nature of the interest by explaining the connection between the interest and the agenda item, and 3) State what action (if any) they will take in relation to the interest when the agenda item is discussed*
*In the case of a DPI or ORI the obligation is to not participate in any discussion or vote and to leave the meeting room, unless the member has a dispensation from the Clerk to the Parish Council.
If the existence and nature of any interest only becomes apparent later in the meeting it must be disclosed immediately. If a DPI or ORI is not already registered, members must notify the Clerk to the Parish Council of the interest within 28 days.
Members are also reminded of the need to declare predetermination on any matter.
If Members are unsure about whether or not they have an interest, or about its nature, they are strongly advised to seek advice from the Clerk prior to the meeting.
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| 6. | Appointments to Working Groups/Committees
(2025/26) Serving Appointments in Italics a) Rights of Way Inspector (Mr A Green) b) Amenities Contracts Supervising Officer (Clerk) c) Communications Working Group d) Infrastructure & Built Environment Working Group e) Planning Committee f) Greenway Project Delivery Group g) Finance Audit Panel – (RFO, Chairman & Councillor) h) Grants Award Advisory Allocation Panel (Cllrs Green, Howarth & McClean) i) Arrow Valley Solar Farm – (new panel April 26 – Cllrs James, Howarth, Maude, Price & Clerk) j) NDP Review Working Group. As per Working Groups Terms of Reference there should be a minimum of three Councillors per group. Lead to be appointed to each Group. |
| 7. | Appointments to Outside Bodies:
a) Memorial Hall Committee b) TOPs Management c) Perkin’s Educational Foundation (Dr S Roberts, Mrs K Kavanagh, Mrs H Genders & Mr J Hibbard) |
| 8. | Review of Council’s Regulatory Documents:
a) Standing Orders b) Financial Regulations c) Scheme of Delegation d) Planning Committee Standing Orders e) Staffing Committee Standing Orders f) Working Group Terms of Reference |
| 9. | To confirm and note any dispensations:
Cllr. James – Director – Warwickshire Association of Local Councils |
| 10. | Closure of the Annual Meeting |
Minutes
Minutes of the One Hundredth and Thirty First Annual Meeting of the Parish Council held
At the Memorial Hall, Salford Priors on Wednesday 20th May 2026
Present: Councillors: K James (Chairman), R Green, M Howarth, L Maude, J McLean & J Meakins.
Donna Bowles, Clerk to the Parish Council
Also in attendance: 5 members of the public.
| 1. | Election of Chairman:
Cllr Green nominated that Cllr Kim James be appointed Chairman of the Council for municipal 2026/2027, which was seconded by Cllr Maude. There being no other nominations, Cllr Kim James confirmed he was happy to accept and was elected to the position of Chairman unopposed. Cllr James thanked the Members for their vote. |
| 2. | Chairman’s Declaration of Acceptance of Office:
Cllr James signed the Declaration of Acceptance of Office, witnessed by the Clerk to the Parish Council. |
| 3. | Election of Vice-Chairman:
Cllr Howarth nominated Cllr Green, with Cllr McClean seconding. Cllr Green confirmed she was happy to accept and was elected to the position of Vice-Chair unopposed. |
| 4. | To receive and consider apologies:
Cllr Price – accepted |
| 5. | Register of Interests: Members were reminded of the need to keep their register of interests up to date
Members were reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate.
Declare the existence of any Disclosable Pecuniary Interest (DPI), Other Registerable Interest (ORI) or Non-Registerable Interest (NRI) for any agenda item
Declaration of Interests: DPI – None declared, ORI – None declared, NRI – None declared
Members were also reminded of the need to declare predetermination on any matter. |
| 6. | Appointments to Working Groups/Committees:
(2025/26) Serving Appointments in Italics a) Rights of Way Inspector (Mr A Green). It was unanimously agreed that Mr Green would continue in the role, following his confirmation that he was willing to remain as Rights of Way Inspector. b) Amenities Contracts Supervising Officer (Clerk) Council agreed that the Clerk should continue to act as the Amenities Contract Supervising Officer c) Communications Working Group – Cllrs Green, McClean, James were appointed to this group with Cllr Maude supporting on a technical basis. d) Infrastructure & Built Environment Working Group – Cllrs Green, Howarth, McClean & James were appointed to this group. e) Planning Committee – Cllr James proposed that the entire Council sit on this Committee to avoid the need for substitutes. This was seconded by Cllr McClean and agreed unanimously. f) Greenway Project Delivery Group – Cllrs Green, James, Howarth, Mr A Green & Mr D Bailey were appointed to this group. g) Finance Audit Panel – (RFO, Chairman & Price) Cllrs James & Price were appointed to the panel with the RFO. h) Grants Award Advisory Allocation Panel (Cllrs Green, Howarth & McClean). Cllrs Green, Howarth & McClean were appointed to this group. i) Arrow Valley Solar Farm – (new panel April 26 – Cllrs James, Howarth, Maude, Price & Clerk). This was put in place in April – no changes. j) NDP Review Working Group. Cllr Howarth, Cllr Maude, James & Green were appointed to this group. As per Working Groups Terms of Reference there should be a minimum of three Councillors per group. Lead to be appointed to each Group. |
| 7. | Appointments to Outside Bodies:
a) Memorial Hall Committee – Cllr McClean has put her name forward. Unanimous approval. b) TOPs Management – Cllrs James & Maude. Unanimous approval. c) Perkin’s Educational Foundation (Dr S Roberts, Mrs K Kavanagh, Mrs H Genders & Mr J Hibbard) |
| 8. | Review of Council’s Regulatory Documents:
a) Standing Orders – these were reviewed and agreed. b) Financial Regulations – these were reviewed and agreed. c) Scheme of Delegation – this was reviewed and agreed. d) Planning Committee Standing Orders – some amendments to be made and agreed e) Staffing Committee Standing Orders – these were reviewed and agreed f) Working Group Terms of Reference – these were reviewed and agreed. |
| 9. | To confirm and note any dispensations:
Cllr James – Director – Warwickshire Association of Local Councils Cllr James –Custodian Trustee (Charity Commission) – Salford Priors Memorial Hall in place until May 2027 |
| 10. | Closure of Annual Meeting: The Chairman closed the meeting at 19:10 hrs |
